Kleinhans Community Association Bylaws
Effective: December 15, 1999
Article I Name: The name of the association shall be Kleinhans Community Association (KCA).
Article II Purpose:
Section 1 To promote the betterment and beautification of the area contained within the boundaries of the KCA as shown on enclosed map and on file with the City Wide Crime Watch.
Section 2 To promote communication between the KCA and other community associations within the City of Buffalo.
Section 3 To promote communication between the KCA and other agencies and people, both public and private for the betterment of our community.
Section 4 To promote community spirit and communication between the members of the KCA.
Section 5 To promote the safety and well being of all residents in the community.
Article III Organization: The KCA shall include Officers, Standing Committees, and Members, whose definitions, rights, responsibilities, relationships are defined in these By-laws.
Section 1 Membership in the KCA shall be contingent upon payment of dues; an amount to be established annually by a majority vote at a meeting where a quorum exists.
Section 2 Membership shall be on an individual basis.
Section 3 To be a member, you must be 18 or older and own or reside in a household within the boundaries of the KCA.
Section 4 If benefits should arise from membership, they will be granted per member or by the discretion of the officers.
Article V Government: The official business of the KCA shall be conducted by the Officers and Steering Committee. This business will be presented and/or discussed with the membership. The final action on any particular issue will rest with the members. The officers may act on the behalf of the membership between meetings when necessary, but will inform the membership at the next meeting.
Article IV Dues: The dues are payable on an annual, semiannually or monthly basis.
Article VII Meetings and Quorums:
Section 1 Membership meetings shall be held at the discretion of the Officers, preferably once a month, but at least four times per year.
Section 2 Officer’s meetings shall be called at the discretion of the President, for special purpose or to discuss the agenda for upcoming membership meetings.
Section 3 A quorum at membership meetings shall consist of at least 33% of the members.
Section 4 A quorum at Officer’s meetings shall consist of three of four Officers.
Article VIII Voting: Each member shall have one vote, and must be current in their dues for the prior 3 months.
Article IX Officers:
Section 1 The Officers of the KCA shall be President, Vice President, Secretary and Treasurer.
Section 2 The President will:
  1. Chair all Officers and membership meetings.
  2. Appoint Chairmen to Standing Committees.
  3. Represent the KCA or appoint a representative as a spokesperson for the Association.
  4. Be an ex-officio member of all Standing Committees.
  5. Oversee all the affairs of the KCA.
  6. Authorize expenditures by the Treasurer of amount under $50.
  7. Present a written annual report.
  8. Approve all communication that goes out in the name of the KCA.
Section 3 The Vice President will:
  1. Act in the absence of the President.
  2. Be in charge of Block Leaders.
  3. Act upon any request of the President as needed.
Section 4 The Secretary will:
  1. Record minutes at the membership meetings.
  2. Execute written correspondence as needed.
  3. Maintain all written correspondence generated or received by the KCA.
Section 5 The Treasurer will:
  1. Maintain accurate financial records of the KCA.
  2. Collect dues.
  3. Present an oral financial report at each membership meeting.
  4. Present a written report including an income/expense summary at the January meeting.
  5. Have the financial records available for audit by an appointee of the Officers, elected by a majority vote. (This audit will take place in January with both the past and present treasurers in attendance).
Section 6 The position of Sergeant at Arms described herein shall be activated by a majority vote of the officers. The Sergeant at Arms will:
  1. Act as peacekeeper.
  2. Maintain order and adherence to the bylaws during discussion of motions.
Section 7 Each Officer shall serve for one year beginning January 1.
Section 8 Elections shall take place at the regular membership meeting in November.
Section 9 Nominees for Officers will be presented at the October meeting by the Nominating Committee but nominations from the floor are allowed.
Section 10 Order of Presidential succession will be Vice President, Secretary, then Treasurer.
Section 11 Upon resignation or death of an Officer, the remaining Officers and Steering Committee may appoint a replacement Officer for the remainder of the term. A majority vote of the remaining Officers and Steering Committee is required.
Section 12 Impeachment of an Officer occurs with a two thirds vote of the remaining Officers and the Steering Committee.
Article X Fiscal Year: The fiscal year will run from January 1 to December 31.
Article XI Standing Committees:
Section 1 Standing Committee described herein shall be activated by a majority vote of the membership. The Chairman and members of each committee shall be selected and appointed by the President from the association’s membership. All volunteers will be considered.
Section 2 The Steering Committee will consist of the Chairmen of all Standing Committees.
Section 3 Standing Committees shall be:
  1. Crime Watch
  2. Block Leaders
  3. Social
  4. Newsletter
  5. Beautification
  6. Housing
  7. Fund Raising
  8. Nominations
  9. Recruiting
  10. Program
  11. Refreshment
Section 4 Ad Hoc committees will be appointed as needed for any purpose not stated above.
Article XII Rules of Order: The most recent edition of Robert’s Rules of Order, Revised, shall govern all meetings of the members and Officers.
Overview: Order of a Business Meeting:
  • Call the meeting to order
  • Reading & approval of minutes
  • Reports of officers/committees
  • Unfinished business
  • New business
  • Adjourn meeting
Discussion is reserved for motions only.
Motions:
  1. A member presents a motion.
  2. Discuss motion:
    • Member must obtain the floor
    • A member can speak twice on a motion, but the second turn can only be taken after everyone who wishes to speak the first time has spoken.
    • Each member can speak for five minutes each turn.
    • Debate must be related to the motion.
  3. Vote on motion, a quorum must exist, majority rules.
Article XIII Amendments:
Section 1 Amendments may be submitted to or by the Officers.
Section 2 By-laws may be revised or amended, after presentation and discussion with the membership by a majority vote of those present (a quorum must exist).

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Last updated: 1/2000